The Supervisor Dashboard is also discussed in our Advanced Help guide for supervisors, which has less of a step-by-step emphasis and is more focused on teaching you to get the most out of FAS Outcomes and leveraging the system to optimize client outcomes. If you'd like to read about the Supervisor Dashboard in the Advanced Help guide, click here.
By default, the Supervisor Dashboard will show Assessment data reflecting:
all of the Business Administrator's Service Areas and Programs,
Active Assessments only,
both Initial and Most Recent Assessments per Client,
within the past week
To narrow or expand these criteria:
Click on the "Criteria for sample selection" tab, which appears as a blue bar near the top of the JIFF tab of the Supervisor Dashboard. (See below.)
A box will expand beneath the bar showing search criteria. (See below.)
Alter criteria as desired and click Search. The Supervisor Dashboard will be refreshed with data to reflect the criteria selected.
Note: If you are specifying an "Other" date range with the end date before today, click here for an explanation of what the data will mean, because it may give you different results than you were expecting. Additionally, you cannot export data over more than a three month period. You may specify any time frame that you have data for, but the difference between the two dates cannot be more than three months.
Additionally, for an explanation on how parent items relate to child items in the "Service Area(s) / Program(s)" section, click here.
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A Business Administrator may only view Assessment data within the Service Areas and Programs to which he or she has access. |
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If a client has multiple assessments in the specified timeframe that meet the selected criteria, all of the results will be returned. For example, if a client has two Initial assessments in the last week, and you select "Last Week"/"Initial Assessments" both Initials will be returned. This can be confusing when you see multiple results for the same client in the drilldowns. It can also be confusing when drilling down to the client dashboard. The Client Dashboard always shows the Most Recent Assessment. If you drill down to an older assessment for a client in the Supervisor Dashboard, then click on the client's name (to view the Client Dashboard), the data on the dashboard will likely be different than the data for the assessment you clicked (because the assessment you clicked on was older and the dashboard is showing the most recent assessment). For example, a high risk goal may be selected on an older assessment, but not on the most recent. Looking at the Supervisor Dashboard's list of Clients with High Risk Goals, you may see the old Assessment. However, when you click on the client's name and go to the Dashboard, the Dashboard will not show any high risk goals because the most recent assessment did not have any high risk goals. |
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When using the Super Dash, Aggregate reports and Export, only assessments done while the client was in the selected Service Areas/Programs will be returned in the results. This allows you to run a report for given service area and only see clients assessed in that service area/Program (while excluding other service areas/Programs). This, in turn, allows you to Track Outcomes for a given Service Area/Program. For re-assessments, if the Initial was done in a different Service Area/Program than the re-assessment, the outcome data will still be shown comparing the Re-assessment to the Initial. Note that only change indicators will be shown comparing the Re-assessment to the Initial. The details of the Initial assessment itself will not be available in drilldowns (on Dashboards), nor will the initial assessment count toward the sample size of the Report/Dashboard. |
Assessment data is summarized with respect to the end date specified within the "Criteria for sample selection" under the heading "Activity Report". Tallies are shown for three categories (Overdue Assessments, Active Cases With no Activity for 5 months and Upcoming Assessments next 30 days):
(NOTE: data shown here is for illustration only; some items vary significantly in appearance depending on the selected Client's recent Assessment results and history.)
Where the tally is greater than zero (circled, above) the tally number will link (i.e. "drill down") to a page listing those Assessments that comprise the tally number.
Click here for a detailed explanation of these categories.
Assessment data is summarized with respect to the date range specified within the "Criteria for sample selection" in the boxes below the heading "Initial / Most Recent Assessments for Last Month". Status is broken down with respect to Assessments and to Service Plans:
Where the tally for Interrupted (Restartable), Completed, Unfinished or Not Started is greater than zero (circled, above) the tally number will link to a drilldown page listing those Assessments that comprise the tally number.
Click on the tally or percentage of Assessments identified as associated with a certain Status (as shown above) in order to "drill down" and view those Assessments.
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Looking at the Overdue Assessments listing - which you link to if you click the tally of Overdue Assessments - you may discover that one or more entries are erroneous, in that their Next Assessment Due dates are wrong and need to be modified. The Next Assessment Due date for an Assessment can be modified as follows:
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In the Drilldown Assessment Listing to which you have just linked, click on a Client name to view that Client's Client Dashboard.
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There is no direct link back to the Drilldown Listing or Supervisor Dashboard from the Client Dashboard page, although you can use your browser's Back button, and you can also return to the Supervisor Dashboard by expanding the Dashboards tab in the Left Navigation Bar (if it is not already expanded) and clicking on Supervisor Dashboard. |
Assessments that have High Risk Goals or Mental Health and Substance Use Goals selected are tabulated by Goal in the red and blue boxes respectively:
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Goals and their accompanying tallies and percentages will naturally differ from those shown in the examples above and below, depending on Assessment data. |
Click on the tally or percentage of Assessments associated with a given High Risk, Mental Health or Substance Use Goal (as shown above) in order to "drill down" and view those Assessments.
In the Drilldown Assessment Listing to which you have just linked, click on a Client name to view that Client's Client Dashboard.
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NOTE: There is no direct link back to the Drilldown Listing or Supervisor Dashboard from the Client Dashboard page, although you can use your browser's Back button, and you can also return to the Supervisor Dashboard by expanding the Dashboards tab in the Left Navigation Bar and clicking on Supervisor Dashboard. |
Subscales appear as buttons near the bottom of the Supervisor Dashboard. (NOTE: you will probably need to scroll down.) Beneath the subscale buttons are percentages of Assessments within the chosen search criteria for which Goals in that subscale have been selected. (See below.)
Click on a subscale button (as shown above) to "drill down" and view Assessments for which Goals have been selected in that area.
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If the percentage under a given Goal area button is 0%, that means there are no Assessments with Goals in that are selected, so the button will be inactive. |
In the Goal Listing to which you have just linked, click on the Goal name to view Assessments for which that Goal has been selected.
In the Drilldown Assessment Listing to which you have just linked, click on a Client name to view that Client's Client Dashboard.
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NOTE: There is no direct link back to the Drilldown Listing or Supervisor Dashboard from the Client Dashboard page, although you can use your browser's Back button, and you can also return to the Supervisor Dashboard by expanding the Dashboards tab in the Left Navigation Bar and clicking on Supervisor Dashboard. |
To view data on Caregivers giving high ratings (4 or 5) of their Youth's need for help, scroll to the bottom of the page and click on the tab labeled "Youths where Caregiver's Rating of Need for Help is 4 or 5", which appears as a blue bar at the bottom of the JIFF tab of the Supervisor Dashboard:
The tab will expand to show a breakdown of Caregivers' ratings by Youth need, and the percentages of Caregiver Assessments that rate that Youth need a 4 or a 5:
Where the tally is greater than zero (circled, above) the tally number will link (i.e. "drill down") to a page listing those Assessments that comprise the tally number.
In the Goal Listing to which you have just linked, click on the Goal name to view Assessments for which that Goal has been selected.
In the Drilldown Assessment Listing to which you have just linked, click on a Client name to view that Client's Client Dashboard.
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NOTE: There is no direct link back to the Drilldown Listing or Supervisor Dashboard from the Client Dashboard page, although you can use your browser's Back button, and you can also return to the Supervisor Dashboard by expanding the Dashboards tab in the Left Navigation Bar and clicking on Supervisor Dashboard. |
The Supervisor Dashboard page is tabbed by Measure. Every Measure to which the User has access will be represented by a tab:
To view the selected Client's Supervisor Dashboard for a given Measure, click on the corresponding tab.
Assessment Status values are as follows:
Unsigned
Assessment - The assessment was started, but the Complete
button has not been pressed yet - on the Assessment Review screen (CAFAS
Unfinished
Plan - The assessment was started by the
respondent, but the Complete button
has not been pressed yet - on the planning screen (JIFF
Plan Not Started - This status occurs at the time between the assessment is done, just before the plan is started. This status helps us point users to plans they haven't worked on at all.
Interrupted
(Restartable) - For interactive interviews (JIFF
Interrupted
(Not Restartable) - For interactive interviews (JIFF
Invalid
- For JIFF
Offline
Assessment - For CWL
Completed - This status is reached when the user presses the Complete button for any measure.
Amend Unfinished - This status is reached when a user amends an assessment, but has not yet pressed the Complete button for the amendment
Amend Completed - This status is reached when a user amends an assessment and presses the Complete button. This status is necessary to differentiate Amended assessments from non-Amended assessments.
Locked - This status is reached for a number of reasons. Note that "Locked" is treated separately from the other assessment statuses because it is possible for an assessment to be locked and unfinished, or locked and finished, etc. It is important for users to know whether the assessment really was finished or not. Ways the "Locked" status are reached are as follows:
Assessment has been amended one time. After that all assessments will be locked to changes.
An interrupted assessment does
not have all of the questions answered within 24 hrs
(JIFF
The interview skipped 10 or
more questions (JIFF
The caregiver assessment when
it has been integrated into the Youth assessment
Integrated - For JIFF
Integrated
- For JIFF
Merged
w/ Youth - For JIFF
Deleted - This status can be reached at any time if users with proper privileges select the "Delete" option for the assessment
